Reporting on the HSV Purchasing Policies

Every three years, health services must conduct an audit of their compliance with the HSV HPPs. HSV sets a triannual audit schedule for each health service. However, if we have compliance concerns, we may request a spot audit at any time.

The triannual audit schedule is published to the CPO Compliance Portal.

Triannual audits are due by 30 June of the scheduled year.

Health services must assess their compliance with the HSV PPs every year. This includes assessing their compliance with HSV contracts and supply chain requirements.

Health services must use the annual self-assessment template for the annual self-assessment report.

Annual self-assessments are due by 31 May each year.

Health services must publish an annual attestation of their compliance with the HSV PPs in their annual report of operations.

At the end of every financial year, health services must submit three activity reports:

1. A procurement activity plan (PAP). The plan must include all anticipated activities for the next 12 to 18 months.
2. A contract register listing all current contracts in place at the time of submission.
3. Details of all product on-selling arrangements.

Health services must use the activity report template for their activity reports.

Activity reports are due by 31 May each year.

Health services must report in real time on their compliance with HSV contracts and supply chain requirements. For example, health services must report when they transition to new HSV contracts following a transition period.

Health services must report any non-compliance with the HSV HPPs that is high risk. Non-compliance is high risk if it is likely to have a significant impact on the health service.