COVID-19 privacy statement

HealthShare Victoria's (HSV) policies and procedures for collecting, storing, protecting and divulging personal information follow the standards of the Information Privacy Principles and comply with applicable State and Federal privacy legislation, including the Privacy and Data Protection Act 2014 (Vic). 

The following guide sets out how personal information relating to the vaccination of employees or workers will be handled by HSV and will apply to all our employees and contractors responsible for collecting, using, storing or otherwise managing security and privacy of personal information. It applies to all forms of information, whether physical or digital and whether collected or stored electronically or in hard copy.

What personal information will be collected?

Information collected by HSV’s COVID-19 safety program may include:

COVID-19 digital certificate

  • Name
  • Email address
  • Phone number(s)
  • Individual HealthCare Identifier (IHI)
  • Document number
  • Date of birth
  • Vaccination type
  • Vaccination dates

COVID-19 exception

  • Name
  • Address
  • Medical practitioner registration (including name, address, provider number)
  • Exception commentary

COVID-19 attestation

  • Name
  • Wellness check
    • COVID-19 test results
    • COVID-19 exposure status

Why is it being collected?

On 1 October 2021, the Victorian Government announced that all workers in Melbourne and regional Victoria on the Authorised Worker List will require their first COVID-19 vaccine dose by Friday 15 October 2021 in order to continue working on-site.

They will need to be fully vaccinated by 26 November 2021. HSV, as an Authorised Provider, is required to take reasonable steps – including collecting data regarding the vaccination status of employees – to ensure that on or after the relevant date, an employee who is unvaccinated does not enter, or remain on, HSV premises for the purpose of working on-site.

How will personal information be collected?

Information is collected by LinkSafe on behalf of HSV and is accessed only by authorised HSV employees. Employees/workers will upload information to the LinkSafe HSV instance.

How will personal information be stored, used and disclosed?

All data is collected and protected in compliance with applicable privacy and data protection laws and HSV privacy procedures, available at PRO140.3 Privacy Procedure. We will take all reasonable steps to ensure that information is protected from misuse, unauthorised access, modification or disclosure.

In the event that your information is accessed or disclosed in an unauthorised manner, you and the appropriate authorities will be notified in accordance with legislated data breach notification procedures.

Information is collected by LinkSafe on behalf of HSV, and is accessed only by authorised HSV employees.

HSV will use the information for the purposes of monitoring compliance with the vaccination directions given by the Victorian Government.

We will not use any personal information other than for the purpose it was collected for.

HSV uses the LinkSafe system to manage your data. See the LinkSafe Privacy Policy.

Can I correct and/or access my personal information?

Yes. You can access or change your personal information by emailing

Contact us

Please contact the HSV Privacy Officer if you have any privacy-related queries or concerns at