HPVITS2025-163 | Aids and Appliances

Upcoming Tender

Market release date: 02 Sep 2025

Option periods: 2x2 Years

Description

The purpose of this Invitation to Supply (ITS) is:

The scope of this ITS includes products and services related to Aids and Appliances that are used to assist frail, aged, disabled or recuperating patients enhance or maintain their safety and independence. Products used in most clinical settings, including:
(i) all critical care areas, from neonate to adult
(ii) general wards, bed substitution programs, at home programs, aged care, transitional care programs and departments
(iii) for used by the patients for 30 days after the patient is discharged, or as prescribed by clinician.

Note - Highly customised products designed and manufactured for the exclusive use by a single, specific individual, and which cannot be reasonably or safely used by another person, are outside the scope of this ITS.

Additional information

Industry Briefing

An Industry Briefing will be held for the upcoming HPVITS2025-163 Aids and Appliances request for tender.

The Briefing will provide general information including overview, draft specifications (provided following briefing) and provide detailed information on how to complete the response via the HSV Procurement Portal (also known as JAGGAER). It is advised that those responsible for completing the submission attend this Briefing, so they are well informed.

Please note the briefing will not have an open forum for questions. A question template will be provided to raise questions offline.

Date: 21 Aug 2025

Time: 10.00am – 11.00am

Location: Online meeting hosted via Microsoft Teams, Registration via Email.  A Teams meeting invite will provided and meeting slides released via HSV website prior to the briefing date. A link to meeting registration will also be available on Buying for Victoria and Eventbrite.

Registration details: Please email a.vithanage@healthsharevic.org.au to register your interest.

Last day to register is Tuesday 19 Aug at 5pm

The tender is anticipated to be released to the market around 2nd September 2025. When available, documentation will be available from the HSV Procurement Portal. Suppliers are required to register on the HSV website prior to being able to access documentation. To register for a supplier account:  https://healthsharevic.org.au/register/, and contact our Helpdesk if you need support at helpdesk@healthsharevic.org.au.

HealthShare Victoria (HSV) invites responses for a tender of HPVITS2025-163 Aids and Appliances contract, to participating health services.

Further information in relation to the Invitation to Supply (ITS) can be found on the page on HSV website - Contracts and Tenders with link below:

https://healthsharevic.org.au/contracts-and-tenders/contracts-and-documents/details/521

ITS Documentation (HPVITS2025-163)

  • Tender documents will be available to download via the HSV Procurement Portal from 2nd September 2025.
  • All respondents must register on the HSV website before gaining access to the HSV Procurement Portal.

Dates for this Tender are (tentatively):

Information/briefing session: Thursday 21 August 2025

Issue /Release Date: Tuesday 02 September 2025

Post release Information/briefing session: Tuesday 16 September 2025 (if required only)

Last Date / Time for Inquiries: Tuesday 07 October 2025 14:00 AEDT

Closing Date and Time:  Tuesday 14 October 14:00 AEDT

Sample evaluation (further information will be provided with the tender) – Nov 2025 / Feb 2026

Award Notification: Mar/Apr 2026

Commencement date: 01 May 2026

Communication

All communication regarding the ITS must be in writing via the Message function in the HSV Procurement Portal (Jaggaer) once the ITS has been released.  

Closing date for last enquiries in relation to this invitation is Tuesday 07 October 2025 14:00 AEDT.  HSV reserves the right to not provide answers to questions asked after the last date for enquiries.

Tender Submissions

  • Tender submissions for this ITS are through the HSV Procurement Portal (Jaggaer) - accessed via the HSV homepage.  Submissions in any other format will NOT be accepted.
  • Late tender submissions will NOT be accepted other than in exceptional circumstances as described in Tender Conditions.

All offers MUST be received through the HSV Procurement Portal as stated above.

If you have any issues with accessing the Tender Documentation within the HSV procurement portal ensure that the super user for your organisation has granted you access to view the documentation as per Suppliers Guide.

For all registration related queries, please email helpdesk@healthsharevic.org.au or call 03 9947 3900.

To register for a supplier account visit https://healthsharevic.org.au/register/

Categories

The scope on this tender includes the following categories, which may be subject to change during the tender process:

Proposed categories,
Helmets
Orthotics – Cervical Spine
Orthotics – Upper Limb
Orthotics – Thoracic/Lumber/Sacral Spine
Orthotics – Pelvis/Hip
Orthotics – Lower Limb
Shoes
Hot and Cold Therapy
Shower Aids
Bath Aids
Toileting Aids
Transfer Aids
Gait Aids
Wheelchairs and Accessories
Pressure Relieving Devices
Small Personal Aids
Display Clock for Orientation
Scales
Portable Ramp
Bedside clinal chairs
Kitchen Trolley Walker
Spare Parts
Freight for Post Discharge and at home programs Rental/Hire
Rental/ Hire for Health Services, at home programs and for post discharge patients