HPVC2019-058: Pharmaceutical Products and IV Fluids

Update: 29 May 2025

An update has been made to a related contract category regarding an advance tender notice - HPVITS2026-058 Pharmaceutical Products.

A copy of the notice is provided below.

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Kindly be advised that dates for the supplier briefing session and ITS release are confirmed.

Supplier Briefing:

A supplier briefing will be conducted via MS Teams. If you have not already registered, please do so via the registration section in the notice on Buying for Victoria website (tenders.vic.gov.au) , or via email to pharmaceuticals@healthsharevic.org.au

MS Teams online meeting details will be emailed directly to registered participants only.

Supplier Briefing Date: Wed 4 June 2025, 10:30am to 11:30am (Melbourne time)

Invitation to Supply:

ITS Release Date: Wed 4 June 2025

ITS Close Date: Mon 7 July 2025

Award Notification: October 2025

Commencement: 30 January 2026

Notice of scope:

This Advance Tender Notice is to provide notice of the upcoming HealthShare Victoria tender for Pharmaceutical Products.

The Pharmaceutical Products category is focused on medications required in a public hospital setting.

An indicative product list is provided with this notice to allow early consideration by prospective respondents.

Scope Inclusions:

• Pharmaceutical Products
• Prescription Biological Medicines

Scope Exclusions:

• Chemotherapy preparations
• Monoclonal antibody preparations
• Total parenteral nutrition preparations
• Intravenous (IV) fluids
• Compounding products/services
• Radiopharmaceuticals

Additional information:

In order to provide as much preparation time as possible to suppliers considering responding, HSV has provided an updated indicative product list attached to this notice.  Please note that HSV will accept submissions for products that are not within the provided product list, however, these submissions may not be evaluated and/or awarded.

In addition, please find some additional instructions to aid in your response preparations.

• Digital artwork files will be required for all products
• product images, artwork, and packaging diagrams (primary, secondary, and final product) in JPEG or similar file format.  All images must be in colour.
• Filename = Subcategory number–Supplier Name–Category Name-file x of y
• E.g.  336.01-CompanyABC-PARACETAMOL-1of2.jpg

• Product samples will be required for many products
• one (1) physical sample of each product offered, excluding the following categories: Schedule 8 drugs, Schedule 4 drugs of addiction, creams/ointments, cytotoxic medicines, and galenicals/unscheduled medicines. (please note oral liquids are now included)

• GTIN numbers will be required for all products (www.gs1.org/barcodes/technical)
• CTPP numbers will be required for all products where applicable (www.healthterminologies.gov.au)

Important Notes:

The product list and tender dates are indicative and may be subject to change.

Please consider your registration to the HSV portal and marking as ‘Favourite’ the relevant tender ‘HPVITS2026-058 Pharmaceutical Products’ to receive communication updates for this category.

For guidance, please see the 'HSV Procurement Portal' document attached.

ITS Documentation Access (HPVITS2026-058):

The tender documents will only be available via the HSV Website (www.healthsharevic.org.au) and procurement portal and accessible from the release date.

All respondents must be registered for a supplier account to gain access to the procurement portal: https://healthsharevic.org.au/register/

Guidance on how to log in to the HSV website is provided in the Specification Documents under this notice on tenders.vic.gov.au (please see the 'HSV Procurement Portal' document attached).

For assistance with HSV website, please contact the HSV helpdesk at helpdesk@healthsharevic.org.au

Queries:

Queries regarding this notice can be made to the listed contacts.

Once the tender has been released, please direct all correspondence through the HSV Procurement Portal.

Useful information: 
1. To subscribe and receive contract update notifications, favourite this contract cabinet. 
2. Review your account settings to ensure the notification frequency selected is adequate. 
3. Information for Prospective Suppliers can be found on our website: https://healthsharevic.org.au/tenders-and-contracts/information-for-new-suppliers/prospective-suppliers/