Sourcing
Cluster sourcing
HealthShare Victoria's cluster sourcing approach is all about enhancing the sector’s collective buying power.
Cluster sourcing enables health services to pool resources, reduce duplication of effort and achieve better pricing and service delivery.
In 2018, following a successful pilot in Gippsland, HSV (at the time Health Purchasing Victoria) adopted a cluster procurement approach for the design, supply and installation of solar arrays at public hospitals grouped together in the same geographic areas across regional Victoria. Other cluster projects have included medical gas maintenance and chemotherapy preparations.
Initiate a project
Victoria’s public health services, particularly those in regional areas, may choose to undertake procurement activities as part of a group to achieve economies of scale.
HSV’s approach to cluster sourcing provides a framework that enables health services to collectively procure within the parameters of the Competition and Consumer Act 2010.
- Health services may risk breaching the Act if their group procurement activity has ‘the purpose or effect of substantially lessening competition in a market’.
- HSV has developed resources to assist health services who wish to undertake a group procurement project:
If your health service is considering facilitating a cluster sourcing event for several health services in your region, a template letterhead to request a HSV Directive is available within the above resources.
For more information about cluster sourcing contact the HSV Helpdesk.
Medical equipment sourcing
The HSV Equipment Sourcing Process is designed to be flexible and can be tailored to suit the needs of health services. This process provides three options for procurement activity:
- Health Service Led Request for Quotes (RFQs) or Invitation to Supply (ITS): Health services may conduct end-to-end RFQs/ITS (restricted to panel suppliers) in accordance with the HSV Health Purchasing Policies and their internal procurement procedures with assistance from HSV. HSV can provide a wide range of assistance from general procurement advice through to price benchmarking and negotiation assistance.
- HSV-led RFQs/ITS: HSV can lead an RFQ/ITS on behalf of health services if required in accordance to both HSV and Health Service Procurement Policy. This allows HSV to manage suppliers and to drive improvements in both commercial and technical outcomes.
- HSV Group Buys / Consolidated Purchases: Where opportunities to align and aggregate requirements across multiple health services exist, HSV will conduct a sourcing activity to seek additional volume based discounts and value adds.
To participate in any HSV-led sourcing activity, health services are required to complete a Health Service Participation Form and send the completed form to the HSV Equipment Sourcing Team.
HSV actively assesses equipment demand to identify new sourcing opportunities. Please contact the HSV Equipment Sourcing Team at the earliest opportunity to discuss your requirements.
Medical imaging and radiology equipment sourcing
HPVC2019-077 Medical Imaging Equipment and Radiotherapy Equipment Panel
Overview
The Medical Imaging Equipment & Radiotherapy Equipment Panel is an open panel for the supply of medical imaging & radiotherapy equipment:
Suppliers on this panel have:
- successfully completed a pre-qualification process, demonstrating their capacity and capability to supply equipment within one or more of the categories within the scope of this panel
- agreed terms and conditions of a header agreement, under which all equipment and associated services within the scope of the panel will be supplied to Participating Health Services
Rules of use
To comply with requirements for this panel, health services must:
- Conduct an RFQ (or shortlisting / technical assessment if involved in a group buy) with one or more suppliers on the panel, in accordance with:
- the HSV Health Purchasing Policies, and
- any other internal procurement procedures required
- Complete an order contract with the supplier selected after RFQ
Header agreement information page
Panel information (including header agreements, order contract templates, user guides, etc.) can be downloaded via the Medical Imaging Equipment and Radiotherapy Equipment Header Agreements page.
Category information pages
Category-specific information (including product specification catalogues, statement of requirements templates, supplier details, etc.) can be accessed via the following link:
3: Angiography & Fluoroscopy Systems
HSV is in the progress of developing catalogues and SOR templates for the remaining categories under this agreement (links to each information page will be added once live):
5: X-Ray Systems
6: Mammography Systems
7: Nuclear Medicine Systems
8: Advanced Visualisation Software, Workstations & Thin Client Servers
9: Contrast Media Injectors
10: Radiology Reporting Monitors and Graphics Cards
11: Medical Imaging Equipment Service and Maintenance
12: Linear Accelerators
Pathology equipment sourcing
HPVC2018-115 Pathology Equipment and Associated Consumables
Overview
The Pathology Equipment & Associated Consumables agreement is an open panel for the supply of pathology analysers, analyser-associated consumables (e.g. reagent kits, control kits, etc.) and benchtop pathology equipment.
Suppliers on this panel have:
- successfully completed a pre-qualification process, demonstrating their capacity and capability to supply equipment within one or more of the categories within the scope of this panel
- agreed terms and conditions of a header agreement, under which all equipment and associated services within the scope of the panel will be supplied to Participating Health Services
Rules of use
To comply with requirements for this panel, health services must:
- Conduct an RFQ (or shortlisting / technical assessment if involved in a group buy) with one or more suppliers on the panel, in accordance with:
- the HSV Health Purchasing Policies, and
- any other internal procurement procedures required.
- Complete an order contract with the supplier selected after RFQ.
Header agreement information page
Panel information (including header agreements, order contract templates, user guides, etc.) can be downloaded via the Pathology Equipment & Associated Consumables Header Agreement Page
Category information pages
HSV is in the progress of developing catalogues and SOR templates for the remaining categories under this agreement (links to each information page will be added once live):
Anatomical Pathology
Chemical Pathology
Molecular Pathology
Haematology
Microbiology
Point of Care Testing
Generic Equipment
Equipment devices sourcing
Overview
The Equipment Devices Sub-Stream contains 6 HSV Collective Agreements for the supply of portable biomedical devices
Rules of use and available information varies between each agreement. Information for each agreement can be access by links below:
HPVC2019-060 Beds, Mattresses, Patient Trolleys and Treatment Chairs
HPVC2019-075 Physiological Monitoring & Anaesthetic Gas Delivery Systems
Secondary sourcing resources
Please visit the Procurement resources sections for resources to assist with secondary sourcing under HSV equipment agreements.
Please note you must be logged into the website to view the procurement resources.
