Sourcing

Cluster sourcing

HealthShare Victoria's cluster sourcing approach is all about enhancing the sector’s collective buying power.

Cluster sourcing enables health services to pool resources, reduce duplication of effort and achieve better pricing and service delivery.

In 2018, following a successful pilot in Gippsland, HSV (at the time Health Purchasing Victoria) adopted a cluster procurement approach for the design, supply and installation of solar arrays at public hospitals grouped together in the same geographic areas across regional Victoria. Other cluster projects have included medical gas maintenance and chemotherapy preparations. 

Initiate a project

Victoria’s public health services, particularly those in regional areas, may choose to undertake procurement activities as part of a group to achieve economies of scale.

HSV’s approach to cluster sourcing provides a framework that enables health services to collectively procure within the parameters of the Competition and Consumer Act 2010.

If your health service is considering facilitating a cluster sourcing event for several health services in your region, a template letterhead to request a HSV Directive is available within the above resources.

For more information about cluster sourcing contact the HSV Helpdesk.

Three men stand on the roof of Sale Hospital admiring the many solar panels.

Medical equipment sourcing

The HSV Equipment Sourcing Process is designed to be flexible and can be tailored to suit the needs of health services. This process provides three options for procurement activity:

  • Health Service Led Request for Quotes (RFQs) or Invitation to Supply (ITS): Health services may conduct end-to-end RFQs/ITS (restricted to panel suppliers) in accordance with the HSV Health Purchasing Policies and their internal procurement procedures with assistance from HSV. HSV can provide a wide range of assistance from general procurement advice through to price benchmarking and negotiation assistance.
  • HSV-led RFQs/ITS: HSV can lead an RFQ/ITS on behalf of health services if required in accordance to both HSV and Health Service Procurement Policy. This allows HSV to manage suppliers and to drive improvements in both commercial and technical outcomes.
  • HSV Group Buys / Consolidated Purchases: Where opportunities to align and aggregate requirements across multiple health services exist, HSV will conduct a sourcing activity to seek additional volume based discounts and value adds.

To participate in any HSV-led sourcing activity, health services are required to complete a Health Service Participation Form and send the completed form to the HSV Equipment Sourcing Team.

HSV actively assesses equipment demand to identify new sourcing opportunities. Please contact the HSV Equipment Sourcing Team at the earliest opportunity to discuss your requirements.

Resources

The following general guides, templates and forms have been developed for health services conducting procurement activity under HSV equipment agreements:

In addition, HSV has further mechanisms and tools to assist health services in reducing the time required for medical equipment procurement activities, including:

  • Pre-qualified supplier panels
  • Pre-negotiated terms and conditions
  • Centralised product catalogues
  • Statement of requirements templates
  • Contract pricing (including volume breaks) for selected categories

The following links offer more detailed information and resources regarding specific procurement sub-streams:

For more information, contact the Customer Engagement team.

Medical imaging and radiology equipment sourcing

HPVC2019-077 Medical Imaging Equipment and Radiotherapy Equipment Panel

Overview

The Medical Imaging Equipment & Radiotherapy Equipment Panel is an open panel for the supply of medical imaging & radiotherapy equipment:

Suppliers on this panel have:

  • successfully completed a pre-qualification process, demonstrating their capacity and capability to supply equipment within one or more of the categories within the scope of this panel
  • agreed terms and conditions of a header agreement, under which all equipment and associated services within the scope of the panel will be supplied to Participating Health Services

Rules of use

To comply with requirements for this panel, health services must:

  • Conduct an RFQ (or shortlisting / technical assessment if involved in a group buy) with one or more suppliers on the panel, in accordance with:
    • the HSV Health Purchasing Policies, and
    • any other internal procurement procedures required
  • Complete an order contract with the supplier selected after RFQ

Header agreement information page

Panel information (including header agreements, order contract templates, user guides, etc.) can be downloaded via the Medical Imaging Equipment and Radiotherapy Equipment Header Agreements page.

Category information pages

Category-specific information (including product specification catalogues, statement of requirements templates, supplier details, etc.) can be accessed via the following link:

1: CT Scanners

2: MRI Scanners

3: Angiography & Fluoroscopy Systems

4: Ultrasound Systems

HSV is in the progress of developing catalogues and SOR templates for the remaining categories under this agreement (links to each information page will be added once live):

5: X-Ray Systems

6: Mammography Systems

7: Nuclear Medicine Systems

8: Advanced Visualisation Software, Workstations & Thin Client Servers

9: Contrast Media Injectors

10: Radiology Reporting Monitors and Graphics Cards

11: Medical Imaging Equipment Service and Maintenance

12: Linear Accelerators

Pathology equipment sourcing

HPVC2018-115 Pathology Equipment and Associated Consumables

Overview

The Pathology Equipment & Associated Consumables agreement is an open panel for the supply of pathology analysers, analyser-associated consumables (e.g. reagent kits, control kits, etc.) and benchtop pathology equipment.

Suppliers on this panel have:

  • successfully completed a pre-qualification process, demonstrating their capacity and capability to supply equipment within one or more of the categories within the scope of this panel
  • agreed terms and conditions of a header agreement, under which all equipment and associated services within the scope of the panel will be supplied to Participating Health Services

Rules of use

To comply with requirements for this panel, health services must:

  • Conduct an RFQ (or shortlisting / technical assessment if involved in a group buy) with one or more suppliers on the panel, in accordance with:
    • the HSV Health Purchasing Policies, and
    • any other internal procurement procedures required.
  • Complete an order contract with the supplier selected after RFQ.

Header agreement information page

Panel information (including header agreements, order contract templates, user guides, etc.) can be downloaded via the Pathology Equipment & Associated Consumables Header Agreement Page

Category information pages

HSV is in the progress of developing catalogues and SOR templates for the remaining categories under this agreement (links to each information page will be added once live):

Anatomical Pathology

Chemical Pathology

Molecular Pathology

Haematology

Microbiology

Point of Care Testing

Generic Equipment

Equipment devices sourcing

Overview

The Equipment Devices Sub-Stream contains 6 HSV Collective Agreements for the supply of portable biomedical devices

Rules of use and available information varies between each agreement. Information for each agreement can be access by links below:

HPVC2019-060 Beds, Mattresses, Patient Trolleys and Treatment Chairs

HPVC2019-075 Physiological Monitoring & Anaesthetic Gas Delivery Systems

HPVC2019-070 Defibrillators and Associated Consumables

HPVC2016-076 Ventilators

HPVC2016-055 Infusion Pumps

HPVC2018-155 Haemodialysis & Peritoneal Dialysis